Student Fees Policy
All student fees are required to be paid by a specified due date.
PAYMENT OF STUDENT FEES
After the online re-enrollment period, the finance dept. will issue lists of:
- Students with an insufficient deposit (tuition fee, amenities, book deposit, student deposit) who cannot be offered services until they have settled their pending invoices. Lecturers have the right not to allow students, whose names are not in the list, to get into the class.
Students are required to obtain the invoice and settle the amount as written. Upon paying the required amount, students have to submit the copy of the payment slip to finance. Students will then be cleared with the other departments so that they can access the college facilities. - Students with sufficient deposit will automatically be enrolled in Academic Dept. and gain access to IT services, Library, and all other college facilities.
When a student changes his/her course load, the tuition fee and amenities will
also be adjusted. JIC will advise the student and/or parents of any additional charges or credit owing as a result of any enrolment changes. If there is a credit in the student account, it will be applied to the subsequent semester charge.
TERM OF STUDENT FEES
- Tuition for the American degree programs is a package of up to 30 credits per level for 2 trimesters. If the number of credits taken per level does not reach 30 credits, the remaining credits are forfeited and there will be no refund. However, if the number of credits taken exceeds 30 credits per level, the excess credit will be billed.
- Tuition for Australian programs is calculated per subject, so the number of subjects paid will be calculated against the number of subjects taken. The number of subjects billed per level is 8 subjects. If there are more subjects remaining, they will be taken into account to the next level or returned if they have finished studying from JIC. Conversely, if there is a shortage, the deficiency will be billed.
- Students who have not settled the full payment as stated in the Offer Letter and/or the invoice, will not be allowed to sit for the final exams and consequently will not get the certificate and transcript of the program taken.
REFUND POLICY
Refund of Tuition Fee and Amenities Fee
Prior to the commencement date of a semester
If a student withdraws from a course or a unit up to a week prior to the commencement date of an intake, course fees already paid to JIC will be refunded in full (except for the registration fee). If a student withdraws from a course or a unit within a week prior to the commencement date of an intake, a refund of the tuition fee for the subjects enrolled will be 90% of paid fees.
After the commencement date of a semester
If a student withdraws from a course or a unit after the commencement date of an intake, a refund of the tuition fee for the subjects enrolled and the amenities fee for the semester will be calculated as follows:
Withdraws from a course.
- Refund of 75% of tuition fees for the enrolled semester if withdrawal takes place in the 1st week of the semester.
- Refund of 50% of tuition fees for the enrolled semester if withdrawal takes place in the 2nd week of the semester.
- No refund if withdrawal takes place after the 2nd week of the semester.
- If there is a special condition where a new student has not able to complete all the documents that must be submitted to JIC and get approval for an extension of the deadline from the university partner for the program the student is taking. Then if by the given deadline they are still not able to complete them, resulting the student inability to continue their studies at JIC, the amount of tuition refunded will be adjusted to the provisions of these special conditions.
Withdraws from a unit.
- Refund of 100% paid tuition fee if a student withdraws from a unit in the 1st week of the semester.
- No refund after the 1st week.
Refund of Additional Fees (Registration Fee, Administration Fee, Development Fee, Deposit, Medical Check-up and other additional fees for MUFY and American Degree Program (ADP) such as Science Laboratory Fee and Math Placement Test Fee).
Registration fee is not refundable.
Administration fee is not refundable if withdrawal take place after the commencement date of the semester.
Development fee for the semester is not refundable if withdrawal take place after the commencement date of the semester.
Deposit is refundable on completion of study, after deductions for charged with book purchase or rental penalty, compulsory leadership, team building training, printing, photocopy usage and any outstanding fines.
Calculation for charged with book purchase or rental penalty is as follows:
- Student will be charged 40% of the books price if books are returned in a defaced condition (colored, torn off or destroyed).
- Student will be charged 50% of the books price if books are returned within 3 days after the return deadline.
- 3 or more days after the return deadline, student will be charged the whole price of the book as the student concerned is considered to have decided to buy the books.
Medical Check-up fee is not refundable, unless the student has done it prior to class commencement.
Additional fees for MUFY program:
- Science laboratory fee, will be refunded if the student is not taking Chemistry and/or Physics and/or Biology.
- MUFY Math placement test is not refundable, unless the student withdraws from MUFY program prior to the commencement date.
REFUND PROCEDURES
The student who has finished the program or discontinued from the course and still have a balance in his/her account are eligible to request for a refund. The student has to follow the procedure for refunds and needs to pay attention to the announced deadline for submitting discontinuation of studies and request for refund forms to the academic department. After the refund request deadline, the remaining deposit will be considered forfeited by students for social activities organized by JIC.
How refunds will be made :
- The refund amount is calculated after all outstanding debt to JIC has been paid.
- Any equipment (i.e. books, locker key etc) issued to you for your use during your course must be returned in an appropriate condition and within the announced deadline, or the replacement value of the item will be deducted from any refund amount.
- The refund will be made by direct transfer to the parent’s account or to an account stated in an authorized letter from parents or party from whom the payment was received on the student’s behalf. Student should state bank account details including bank’s name, address, account name and account number on the form.
- Refund will be paid on the day scheduled. Statement of Refund Deposit and copy of payment transfer slip will be sent by email or by post.
- Refund will be made in Rupiah (IDR).
- Documentary evidence must be provided in support of an application for a refund under any of the above provisions.
You are advised to always confirm with your counselor before making payments or refunds just in case there are new updates or changes that apply.